{"id":1665,"date":"2014-05-07T06:06:46","date_gmt":"2014-05-07T13:06:46","guid":{"rendered":"http:\/\/www.bizwaremagic.com\/weblog\/?p=1665"},"modified":"2019-10-23T03:57:13","modified_gmt":"2019-10-23T10:57:13","slug":"online-fax-revisited-why-every-business-should-be-using-it","status":"publish","type":"post","link":"https:\/\/www.bizwaremagic.com\/weblog\/2014\/05\/07\/online-fax-revisited-why-every-business-should-be-using-it\/","title":{"rendered":"Online Fax Revisited – Why Every Business Should Be Using It"},"content":{"rendered":"


\n
\nOnline Fax Revisited – 2014<\/b>
\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"Online<\/p>\n


\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

Online Fax Revisited – Reasons Why Internet Faxing Has Become So Popular
\n(And 7 Reasons Why Every Business Should Be Using It)<\/b>
\nWritten by Titus Hoskins
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

What is Internet fax? Why should I use it? What are the best online fax
\nproviders or services… after ten years or more of covering this topic
\n– these are the most common questions I hear from my subscribers and site
\nvisitors. Usually these visitors or subscribers are curious about using
\nthe web and your email system as your main fax machine.
\n
\n
\nBut most of all, these visitors are asking how does it all work?<\/b>
\n
\n
\nFor years, I have been explaining this whole process in my videos, on my
\nwww.onlinefaxguide.com and in my many articles on the subject. Perhaps, the simplest way
\nof explaining how it works is to use the one common denominator everyone
\nis familiar with – email. Your faxes or messages are sent\/received via your
\nemail system, usually as PDF or TIFF files or attachments.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n


\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"computer<\/p>\n


\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

However, what is not simple or not fully understood about this whole email
\nfaxing process is the role of the online fax service provider. It may be
\nhelpful to think of this fax provider or service as you would your home
\nInternet Provider or IP service. But instead of providing web services,
\nfor a small monthly fee, your online fax provider will give you your fax
\nnumber (or you can port your current number over to their service) and an
\nonline account where you can also login to read\/send your faxes. This fax
\nprovider facilitates or handles all your faxes.<\/p>\n


\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"fax<\/p>\n


\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

This provider handles all your messages\/faxes and is often referred to as
\na “cloud” service because it is hosted on a remote third party server.
\nSomeone sends you a fax via your number and this provider processes the
\nmessage and sends it to you via your email system as an attachment – you
\ncan read the fax directly on your computer\/laptop\/smartphone or you can
\nlog into your account and read it online.
\n
\n
\nProbably the next question that arises – is all this safe? Do I
\nreally want my faxes online? <\/b>
\n
\n
\nWell, the best way to answer that is yes – to a certain degree. Your messages
\ncan be encrypted and securely stored online, but you must thoroughly check out
\nthe quality of your chosen service or provider. Also remember, whether we
\nlike it or not, most of today’s business is carried out through the web using
\nemail and online sites. Any service or site is vulnerable to hacking attacks,
\nbut this can be minimized especially if you pick your provider wisely.
\n
\n
\nWhy go through all this trouble to get my faxes? Why can’t I just keep using
\nmy traditional fax machine in the office? <\/b>
\n
\n
\nYes, you can but there are many reasons why using online fax is so much more
\nconvenient and advantageous. Just ask yourself – why are you using email in
\naddition to snail mail? Most likely because it can be faster, cheaper and much
\nmore convenient to use email. The same goes for using online fax.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

In addition, you have to realize many individuals and companies have switched
\nover to online faxing for the portability or mobility it offers – you can send\/receive
\nyour messages from anywhere and at any time. You and your business are no longer
\ntied down to the office location and\/or restricted to office hours. This fact can
\ngive you a competitive advantage over your competitors and this reason alone may be
\nfurther propelling the use of these services.
\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"no<\/p>\n


\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

Next, using Internet fax can be much cheaper than traditional faxing – especially
\nwhen you consider you do not have to buy and maintain a fax machine, nor do you have
\nthe ongoing cost of all those inks, toners and papers. The monthly rates are very
\nreasonable – usually well under $10 per month and even if your business does extensive
\nfaxing – the costs can be lower if you get a custom corporate plan or service.<\/p>\n

There is also the whole issue of spam which can be a troublesome problem, but with an
\nonline system you can easily block undesired numbers from spamming your business. Keep
\nin mind, fax spam in a traditional system can eat up valuable resources and tie up your
\nmachine for hours.
\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"environment<\/p>\n


\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

Another whole angle is the environmental benefits of using a paperless system to
\nsend\/receive your faxes. This will obviously be much friendlier on the environment
\nthan a traditional paper system. With all the concerns about global warming and climate
\nchange, companies and individuals alike can do their bit to help save the environment.<\/p>\n

Lastly, and perhaps most important to remember, going with an Internet or computer-based
\nfax system means all your communications can be easily integrated into your whole operation.
\nMessages can be sent to all departments or salespersons simultaneously and these messages
\ncan be easily retrieved regardless if you received them five seconds or five months ago.
\n
\n
\nVirtual PBX Phone Systems with Online Fax<\/b>
\n
\n
\nAnother growing trend is the whole integration of many businesses (both big and small)
\ntowards virtual PBX (Private Branch Exchange) phone systems, which offer many features.
\nThese include voip phones, online fax, call forwarding, voice mail, video conferencing…
\neven a virtual secretary. One perfect example of this trend is the popularity of such
\ncomplete PBX systems such as RingCentral Office<\/a>. It is just another way of further
\nmodernizing your company or business to meet our somewhat crazy computer-obsessed
\nwireless world.<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n


\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

\"environment<\/p>\n


\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

If you are ready to join this computer-obsessed world and looking for a good Internet fax
\nservice or provider, there are a few factors you should first consider. Is the service
\nreliable and how much support does it give to its customers? What are the monthly rates
\nand how many faxes can I send and\/or receive each month? What are the overage fees? Are
\nthere toll-free numbers? How many email addresses are attached to the account? Is there
\na free trial period to test-run the service?<\/p>\n

Even if you still want to keep the traditional fax machine in the office, obtaining an
\nonline fax service or number is probably the smartest way to proceed in today’s business
\nworld. It can give your company or business that extra flexibility and all the advantages
\nassociated with a web-based faxing system.
\n
\n
\nHowever like all business decisions, it’s your call?<\/b>
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

And if you’re ready to make that call – you can
\ncheck out a whole list of Online Fax Providers<\/a>.<\/p>\n


\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n

Did you find the above information helpful? If so, why not
\nhelp spread the word – recommend this content by using
\nthe social sites below…… the SEO Gods will Thank You!
\n
\n
\n<\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Online Fax Revisited – 2014 Online Fax Revisited – Reasons Why Internet Faxing Has Become So Popular (And 7 Reasons Why Every Business Should Be Using It) Written by Titus Hoskins What is Internet fax? Why should I use it? What are the best online fax providers or services… after ten years or more of […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[503,509],"tags":[580,534,579,5,578,532,508,504,506,581],"class_list":["post-1665","post","type-post","status-publish","format-standard","hentry","category-business-solutions","category-product-reviews","tag-benefits-of-using-online-fax","tag-email-fax","tag-fax-online","tag-internet-fax","tag-internet-faxing","tag-online-fax","tag-pbx","tag-ringcentral-office","tag-virtual-pbx","tag-web-fax"],"_links":{"self":[{"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/posts\/1665","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/comments?post=1665"}],"version-history":[{"count":2,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/posts\/1665\/revisions"}],"predecessor-version":[{"id":2619,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/posts\/1665\/revisions\/2619"}],"wp:attachment":[{"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/media?parent=1665"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/categories?post=1665"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.bizwaremagic.com\/weblog\/wp-json\/wp\/v2\/tags?post=1665"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}